Administrative Lead

WHY PATIENTS NEED YOU

We are seeking a fast learning, technology proficient candidate to work in a high impact role across a team of professionals. The Coordinator will be a critical member of the Business Development (BD) team, coordinating operations and managing project tracking in addition to all standard administrative tasks. He/she will also serve as a key administrative point of contact for the Pfizer Business Development team based in New York. As such we expect this individual to reflect a positive presence for Pfizer BD and represent our interests and partnership values, especially when interacting with potential partners and advisors.

WHAT YOU WILL ACHIEVE

The primary responsibilities will be to support the VP R&D Business Development, along with 10-15 other BD colleagues. Activities will include calendar scheduling, expense management and reporting, management of team activities, occasional project management, coordination with administrative personnel in other functions, and implementation of efficiency initiatives, as well as other complex work.

She/he must be independent, proactive, and self-motivated with strong analytical, organizational, interpersonal and communication skills, both written and verbal. This individual will interface with senior leaders and external companies and must have the ability to work at all levels in the organization. The role requires high technical proficiency, excellent communication skills, discretion and strong judgment for prioritizing commitments (meetings, projects, work).

HOW YOU WILL ACHIEVE IT

Team Operations / Meetings Support:

• Support one VP and broader NY based BD team with scheduling, project management, expense management or other activities as required.
• Manage admin needs for a team of 10-15 colleagues.
• If located at NYHQ serve as point of contact for NY based BD team to all external parties/visitors.
• Proactive calendar management, scheduling meetings and other events across multiple time zones, preparing needed material such as agendas/objectives, identifying and resolving calendar conflicts, etc.
• Provide full meeting support including reserving video conference rooms, ensuring proper set-up and catering needs, acting as site contact for external visitors.
• Assist with onboarding of new hires, either colleague, contractors, interns, etc.
• Manage event planning when needed (team/department meetings, team building events, conference events with external parties, etc).
• Work with Global Operations to manage departmental office space and moves.
• Support technology solutions to improve team productivity, including ordering hardware and helping to liaise and troubleshoot with Business Technology.

Metrics / Data Management:

• Assist in maintaining inventory of all project flow in deal tracking system.
• Help manage routine agreement execution and progress.
• Help manage data vendors and group licenses (Bloomberg, Thomson Reuters, etc.) in coordination with Operations lead.
• Maintain departmental online storage folders (Teams, SharePoint, Box, etc.) and distribution lists.

QUALIFICATIONS

Must-Have

• Require High School Diploma or GED with 6+ years of experience.
• High level of proficiency with computers
• Strong project, time management and organizational skills – applies only the necessary amount of process to ensure alignment, while keeping things simple and fast.
• Proficient in Microsoft Outlook, the Microsoft Office Suite, Microsoft Teams, and document sharing sites, such as Box, SharePoint; familiar with and able to use Pfizer internal systems such as PT&E, Ariba, etc.
• Strong organizational skills
• Exceptional interpersonal and communication skills.
• Demonstrated ability to show good judgment and discretion; discretion and trustworthiness in dealing with confidential situations.
• Ability to work at all levels of the organization.

Nice-to-Have

• Knowledge of the pharmaceutical industry and healthcare environment.

OTHER JOB DETAILS

• Last Date to Apply for Job: February 12, 2026
• Additional Location Information: Any US Pfizer Site.
• Eligible for Relocation Package – NO
• Secondment 5 months
• If you are currently in a driving position with a fleet vehicle and this secondment does not require driving as an essential function of the position for 12 months or longer, you will be required to turn in your fleet vehicle for the duration of the non-driving secondment. Please refer to the Fleet Policy and Procedures document for more information.
• There will be no change to your current work location.
• Position is considered Flexible, and colleagues are expected to comply with Log In For Your Day (LIFYD) requirements at site location (e.g. about 2.5 days a week in office).

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

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