Executive Assistant, Strategic Finance Organization job at ServiceNow in Santa Clara, CA

Executive Assistant, Strategic Finance Org

Finance & Accounting

Santa Clara

Flexible or Remote

JB0071416

Company Description

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®.

Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone.

Job Description

What you get to do in this role:

“Calendar is the anchor”: Lead strategic calendar management for the leader, curating meeting options, flagging conflicts, and providing clear recommendations to enable fast, well-prioritized decisions. Act as gatekeeper for the leader’s time, applying strong business and finance judgment to triage inbound requests, resolve conflicts proactively, and protect focus time and peak periods (e.g., quarter-end, board prep, planning cycles) How we will set you up for success: you are a key part of the Team, within a high-trust environment. Your voice counts and carries weight in driving prioritization. Cultural fit and chemistry: Complementary to the exec’s style with high trust and direct, honest feedback both ways. Principles are clear and defined upfront. Example: Meeting with Board members / C-Level come first, Investors call as 2nd customers as a 3rd, Interviews as a 4th, internal as a 5th etc. Coordination across time zones. The Leader works with a global team. Judgment and discretion: Handles sensitive information with absolute confidentiality and knows what to escalate vs. handle solo. Ensure Leader maintain a healthy/ sustainable schedule – be the voice of reason when needed. Protect focus blocks and align the schedule with business goals. Execute and coordinate team events and meetings, partnering with the Chief of Staff to drive Strategic Finance’s community and culture Assist leadership and organizations by optimizing the usage of time. Make decisions on short-term priorities and work activities. Arrange all travel to ensure consistency within company procedures and support the organization in obtaining necessary travel documents, including Visa/passport, while maintaining Leadership expenses/credit card reconciliation. Coordinates teamwide events (offsite, lunches/dinners, etc.) Identify issues within the organization and initiate or facilitate solutions. Diplomacy and influence to ensure smooth cadence. Assist internal departments with the setup of new hires, including internal processes, tools, expense reporting, and travel systems Compile, prepare, and process Leadership expenses and credit card reconciliation where needed.

Qualifications

To be successful in this role you have:

10+ years experience supporting VP level Confidentiality is a must have (i.e., support Finance and Senior Leadership interactions). Experience handling confidential materials. Ability to remain calm under pressure: “Keep calm and carry on”. High level of professionalism in writing and verbal communication. Being formal matters. Diplomacy: Handles conflict, difficult personalities, and “no” messages with tact and emotional intelligence Stakeholder management: Acts as an ambassador for the exec, builds trust with the team, and keeps a strong “lay of the land” on dynamics and politics. Understanding of the stakeholders (i.e., customers vs. Internal senior leaders, etc.). Reactivity during normal working hours Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels A strong bias toward action with a proactive, solution oriented mindset, demonstrating judgment in calendar prioritization, and the Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur.

For positions in this location, we offer a base pay of $104,400 - $172,300, plus equity (when applicable), variable/incentive compensation and benefits.

Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.