Labor and Payroll Manager.

Job Summary

We are seeking an experienced Labor & Payroll Manager with a strong background in payroll and tax system integration to lead and optimize our multi-state/mult-national payroll. This role is responsible for managing labor tracking and interface with payroll, ensuring compliance with federal and state regulations, and supporting tax registration and reporting across 30+ states and 3+ countries.

The ideal candidate is highly organized, detail-oriented, and proficient in platforms such as TriNet (PEO) and ADP, with hands-on experience in multi-state and multi-country payroll operations, including tax registration and compliance. This role is critical to ensuring seamless payroll execution, regulatory adherence, and a consistently positive employee experience across diverse jurisdictions.

What you'll bring:

• Manage multi-country payroll operations (U.S., Canada, Mexico, Brazil), ensuring accuracy, timeliness, and compliance.
• Oversee payroll processing, including time tracking, labor distribution, and system integrations.
• Ensure compliance with federal, state, and local payroll regulations, including tax filings and reporting requirements.
• Maintain and audit employee payroll data, earnings, deductions, and tax configurations.
• Perform payroll reconciliations, audits, and support internal/external audit processes.
• Manage month-end, quarter-end, and year-end payroll activities, including tax filings and reporting.
• Partner with Finance on general ledger alignment, accruals, and financial close processes.
• Collaborate with HR and Benefits to ensure accurate processing of benefits, bonuses, commissions, and leave.
• Respond to payroll tax notices and resolve discrepancies with proper documentation.
• Continuously improve payroll and timekeeping processes through automation and best practices.
• Support contractor (1099) setup, employee onboarding, and classification accuracy.
• Maintain compliance with DCAA and other regulatory requirements where applicable.
• Ensure confidentiality and secure handling of payroll and employee data.

Payroll System Integration with Tax Compliance

• Lead the integration of payroll systems with a strong focus on automated tax compliance, ensuring accurate configuration of federal, state, and local tax jurisdictions.
• Collaborate with HRIS, IT, and payroll vendors to implement real-time tax calculations, including multi-state withholding, unemployment insurance, and local tax codes.
• Ensure proper setup of tax location mapping, employee work and residence tax profiles, and reciprocal agreements within the payroll system.
• Monitor and maintain system updates related to tax rate changes, wage base limits, and legislative updates, ensuring timely implementation.
• Support integration of third-party tax filing services, ensuring seamless data exchange and reconciliation between systems..

Experience, Skills, and Qualifications

• Minimum of 5-7 years of experience in payroll, benefits, and/or leave of absence administration.
• Strong knowledge of federal, state, local and provincial laws and regulations related to payroll.
• Mexico: IMSS, INFONAVIT, ISR, and other statutory contributions, CFDI payroll receipts, and compliance with Mexican labor law a plus.
• Knowledge of DCAA compliance, labor distribution, and federal contracting standards.
• Familiarity with Jamis Prime and/or Sage Intacct is a plus.
• Analytical and Calculation Skills: Ability to manage audits, track compliance deadlines, and resolve payroll/benefits discrepancies utilizing strong analytical and calculation skills.
• Proven ability to manage multi-jurisdictional payroll cycles, ensuring accuracy, timeliness, and compliance with local labor and tax laws.
• Communication & Collaboration: Strong ability to liaise and effectively communicate with employees, people team, legal staff, vendors and internal stakeholders.
• Fluency in Spanish is preferred; Brazilian Portuguese is a strong asset.
• Ability to work independently and as part of a team.
• CPP Certification is a bonus.
• Experience with process improvement and project management.
• Occasional, pre-scheduled travel may be required once or twice per year.

You genuinely love what you do, not just building great products, but building relationships. You take a deep, authentic interest in your clients, listen closely to their needs and champion their success like it's your own. Every day is an opportunity to make a difference, and you show up with purpose, curiosity, and heart.

You're not just looking for a team, you're looking for your people. A place where collaboration is joyful, ideas are welcomed, and everyone lifts each other up. You believe the best work happens when people feel connected, trusted, and inspired. And you're ready to bring your energy, empathy, and product mindset to the most amazing team ever.

Come join us at Ondaro and be part of an exciting journey where we're ready to elevate your work experience, every step of the way.

Perks? Oh, yes.

Ondaro's success is based on our most valuable asset - our people. We offer a robust benefits package designed with your needs in mind. We are passionate about investing in our people. As lifelong learners, we support your continued education and career development through paid training, including ServiceNow certifications. We build in training dollars and hours into our annual plan for each and every employee, so you have the time and resources available to stretch yourself.

Note: Base salary range is $110,000.00 to $125,000.00. This range represents the expected compensation for this position. Actual salaries will vary and may be above or below the range when taking into account the wide range of factors that are considered in making compensation decisions, including but not limited to location; skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Compensation decisions are dependent on the facts and circumstances of each case. The range listed is just one component of the total compensation package for employees.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.